Finance & Accounts

Know Exactly How Much Money Your School Has — Right Now

ShuleSoft Account replaces your receipt books, spreadsheets, and manual banking trips with one digital finance system. Every shilling tracked. Every parent receipt instant. No more guessing.

Book a Free Demo See How It Works

ShuleSoft Finance Dashboard

Total Collected

TZS 48.2M

12%

Outstanding

TZS 6.1M

Amina Hassan — Form 3B Paid

John Mwanga — Form 2A Partial

Fatuma Ally — Standard 6 Pending

Features

Everything Your Bursar Needs in One Place

Stop running your school finances on spreadsheets and receipt books. Here's what replaces them.

Parents Pay Online — No Queue at the Office

Parents check their child's balance and make payments online via mobile money, card, or bank transfer. Balance updates instantly. Automatic receipt sent to their phone.

Receipt on WhatsApp within 30 seconds

Stop Chasing Parents for Payment

Generate invoices for every student at term start. Automated reminders sent via SMS and WhatsApp to parents with outstanding balances — without your bursar lifting a finger.

Schools collect 23% more on time after switching

Your Auditor Will Be Impressed

Generate IFRS/IAS/GAAP-compliant financial statements in one click. Every transaction has a timestamp, approver, and audit trail. Always audit-ready — no weekend prep needed.

Export to PDF or Excel instantly

Track Every School Expense

Record all expenses with digital receipts attached. Approve purchase orders online. Know exactly where every shilling goes — and show your board a clean expense report when asked.

Digital approval chain — no paper LPOs

Fees That Fit Your School Structure

Set different fees per grade, per term, per programme. ShuleSoft automatically applies sibling discounts, scholarships, and bursary deductions — no manual adjustments needed.

Unlimited fee categories & discount rules

Full Audit Trail — No Disputes

Every entry has a timestamp, a user ID, and a reason. If a parent disputes a payment, you find the record in seconds. If a staff member makes an error, you see exactly what changed and when.

Legal-grade financial paper trail

Book a Free Demo

Getting Started

Your School is Set Up in 3 Steps

No IT team needed. No month-long migration. Most schools are collecting fees digitally within a week.

Set Up Your Fee Structure

Enter your grades, programmes, and fee amounts. Add discounts and scholarship rules. Takes about 2 hours the first time.

Auto-Generate Invoices for Every Student

One click at the start of term. ShuleSoft generates every invoice, sends reminders, and builds your receivables dashboard automatically.

Watch Money Come In — and Know Where It Goes

Payments recorded instantly, receipts sent automatically, reports ready on demand. Your bursar manages by exception — not by chasing.

Built for Everyone

Who Benefits from ShuleSoft Finance?

School Bursar

Replaces receipt books with one-click receipting. Daily reconciliation done in 10 minutes, not 2 hours.

School Owner / Director

Sees total receivables, expenses, and net financial position on one screen — from their phone, any time.

Parent

Pays from home via mobile money or card. Gets instant receipt on WhatsApp. Never needs to visit the school office to pay.

External Auditor

Exports IFRS-compliant statements in PDF or Excel. No additional formatting needed. Audit is clean every time.

"I used to lose sleep over whether the bursar's cash tin matched the school accounts. A parent would claim they paid, my bursar would say they hadn't — and I had no way to settle it. Now everything is in ShuleSoft. Every payment, every receipt — I see it from my phone at home. No disputes. No surprises."

School Director, Upendo Primary School

Mwanza, Tanzania 🇹🇿

The Difference

ShuleSoft vs. The Way Things Are Done Now

See exactly what changes when you switch to ShuleSoft Finance — and what it costs you to wait.

Task	Manual / Cash Method	With ShuleSoft
Recording a fee payment	Paper receipt + manual ledger entry	Auto-receipt + instant digital record
Checking outstanding fees	Call bursar / check spreadsheet	Real-time dashboard on any device
Generating term fee report	Days of spreadsheet compilation	30-second PDF export
Handling parent fee disputes	"He said, she said" — no proof	Full payment history with timestamp
Annual audit preparation	Weeks of preparing documents	One-click export, always up to date
Reminding parents to pay	Phone calls, WhatsApp messages, stress	Automated SMS/WhatsApp reminders